OFFICE MOVING CHECKLIST

The process of moving offices is often underestimated. As a result of our experience and customer feedback, we have created this pre-move office checklist to assist you in planning the perfect move for your business.

Early Planning

• Appoint an appropriate staff member as your company’s move coordinator
  Consider your current office equipment and computer situation. What needs to be upgraded or replaced?
• Could you list all stationery and company letterhead that need amending, plus new building signage and your website?
• Consider the security/access requirements for your new premises
• Send a notice to clients/suppliers etc., that you are relocating, detailing changes such as PO Box or phone numbers and actual address
• Inform staff of progress and developments throughout the process
• Confirm the layout of new premises and configuration of communication outlets
• Confirm date of move with The Moving Company
  Arrange Disconnection/Reconnection and Diversion
• Electricity and gas
• Telephone
• Fax
• Mobile phones
• Pages
• Mail services
• Computer communications (routers/modems, etc.)
• Change faxes to display a new number.
• Organise for decommissioning and recommissioning of all computers and associated electronic equipment.
• Notifications of Change of Address
• Companies Office
• RED
• Motor vehicle registration (quote your LTSA number)
• Local government
• Insurance company
• Cleaners or gardeners
• Suppliers of financial and legal services, i.e. accountants, solicitors, banks, finance houses, printers, brokers, credit card providers
• Suppliers of other materials and services, i.e. press, public relations/media, couriers, freight services and travel agents
• Just Before Your Move
• Distribute written moving instructions to all staff in conjunction with Nz Best Movers representative (if appropriate)
• Label all effects by the new floor plan (labels supplied by Nz Best Movers)
• Please reserve access areas such as parking meters, entranceways and, loading docks, goods lifts, and notify the landlord in case copied before of a multi-tenant building.
• Confirm delivery of new equipment, furnishings, stationery, etc.
  Secure floor plan to each floor in your new premises to assist with correct placement of items and ensure Nz Best Movers has  one week prior to move
• Finalise arrangements for access, keys and codes for Nz Best Movers staff
• Arrange for staff to visit the new site for pre-move familiarisation purposes
• Finalise start time on the day of your move
• Confirm items for storage or distribution to other offices